MANAGING YOUR GRANT
Successfully completing your project, one historic step at a time
LET’S MAKE HISTORY
Congratulations on receiving a grant from the Foundation for Montana History! We are thrilled we get to make history happen together.
LIFE CYCLE OF A GRANT
Below is an overview of the life cycle of your grant. If you have any questions about managing your grant or reporting requirements, please email the Grants Manager.
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Once the Foundation awards a grant, the grantee will receive a notification from the online grant portal letting them know they have a follow up form assigned to them. This form will be the Grant Agreement which outlines the requirements of the grant, including whether or not any contingencies or conditions apply to the award. To complete the grant agreement, sign into the grant portal with the same information you used to complete the online application: Grant Portal
On your grant dashboard, click on the Grant Agreement form in the Assigned to You section.
The Agreement must be signed by the organization’s leader and must be completed before any payments came be made.
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Once the grant agreement is completed, the Foundation will mail an award letter and check. For grants over $5,000, the Foundation will advance 75% of the grant amount to the grantee upon return of the signed agreement. For grants $5,000 and less, the Foundation will advance 100% of the grant amount to the grantee upon return of the signed agreement.
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The Foundation Grants Manager will do at least one site visit to view the progress of a project. The site visit may take place during the grant period or after the work has been completed. If you have an event or work day coming up and would like the Foundation to attend, please send an invitation to the Grants Manager. An even or work day can count as the site visit.
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Once the project is complete (and before June 30 of the following calendar year), the grantee will submit a Final Report. This Report demonstrates how the funds were used and it also provides an opportunity to share the results and impact of the grant award. This report will include project photographs, receipts for expenses paid with Foundation funds, and required matching funds. Once the Final Report is received and approved, any remaining grant installments will be released to the grantee.
The final report will be an assigned form in the online grant portal. Use the same login information you used to fill out an application and complete the grant agreement: Grant Portal
Please reference the Photo Guide at the bottom of this page to ensure you include high quality photos in your final report.
If you have any questions about the final report, please email the Grants Manager.
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Once the final report has been approved by the Foundation Grants Manager, they will process the final 25% payment if applicable. The final payment will be mailed to the grantee along with a project completion letter.
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Resources include The Foundation logo and a photo resource guide.
Just a reminder, you can’t apply for an additional grant until your current grant is fully closed.
QUESTIONS?
Contact at grants@mthistory.org or 406-449-3770