Join our small but mighty team!  

We are seeking a friendly, highly organized, detail-oriented ADMINISTRATIVE ASSISTANT. The ideal candidate holds at least an associate’s degree and/or 3-5 years of office experience. If you have mastered MS Office Suite applications (Word, Outlook, Excel, Power Point), have experience using QBO, Stripe, and/or other online office applications, possess excellent written and oral communication skills, operate with a high degree of confidentiality, and have a passion for Montana and its people, we would love to talk to you about this position.

 Primary duties:

·         Serves as first point of contact and welcomes on-site visitors. Provides positive first impression and excellent customer service.

·         Receives, processes, files, and/or routes all incoming and outgoing mail, and  bank deposits. Codes, queues up, and tracks invoices for payment. 

·         Oversees daily office operations and procedures, including records retention schedules, property records, inventory, and filing systems.

·         Supports and assists Foundation staff by providing information, reports, data, and other materials as needed. 

·         Coordinates logistics for on and off-site meetings and events, takes meeting notes, and distributes meeting agendas and documents.

·         Manages Foundation’s facilities and equipment, including identifying, directing, scheduling, and supervising contractors and other service providers.

Hours, Salary, and Benefits: this position is 20-32 hours per week with a starting wage of $20-$24/hour depending on your qualifications, with a generous leave package. This is an in-office position in Helena, Montana. The position is benefits-eligible. 

To Apply:  Send resume and a cover letter explaining how your background and experience make you the ideal candidate for this position to Charlene Porsild, President/CEO charlene@mthistory.org.  Deadline for applications is October 31, 2025.